top of page
  • Writer's pictureDp

How to adjust the Legend Space in Microsoft Project

In this Tutorial, let us see how to adjust the space occupied by the Legends in Microsoft Project, enabling for a better professional print of the schedule.

Step - 1:

Open the Microsoft Project schedule and go to File;Print Preview;

Step - 2:

At the bottom of the print preview, you can view the Legend portion. Sometimes the legend space occupies the major portion of the page, making it unprofessional to print the schedule reports.

Step - 3:

So, in order to adjust this legend space,you need to go back to the schedule's Gantt chart view and place the cursor at the gantt chart and right click to select the Bar styles option.

Step - 4:

Here, you can view all the Legend Labels.

Now start entering the symbol asterisk * at the beginning of all the labels which you intend not to reflect in the print view as shown here

Now here is the Schedule layout with minimum & only required legends

Step -5:

Now, in addition to the adjustments made to the legend labels. Sometimes you need to adjust the size,format of the label text as well to make it more professional. To do that, you need to click on File; Print Preview; Page setup

and then click on Legend tab

And then click on Legend Labels

And Finally, adjust the font style,font size of the legend labels as per your wish and click ok

This is how we adjust the Legend portion in the Microsoft project (MSP). The procedure remains same in all the versions of the MSP tool. 

Hope you enjoy this tutorial. Will soon come up with more interesting tuts.

Watch the Video Tutorial of the same here:

If you liked this tutorial, share it with your friends. And also you can follow us on Youtube, Twitter and Facebook. We would love to hear from you, Please do comment, suggest or compliment our work and we shall make it better for you.

You can write us at



bottom of page